Job Summary:

The EA provides high quality, confidential, executive secretarial and administrative support to the Directors, the Management Team and Trust Board, as instructed by the Directors. Ensuring all members of the team have access to appropriate and accurate information in relation to your designated areas to support the organization in its delivery of services that work towards the principles of enabling good lives.

Core objectives include:

• Provide proactive, confidential, high quality and timely administration support to Directors.
• Produce Company Policies
• Manage Health and Safety Documents
• Create and maintain Human Resources documents.
• Fulfil H&S and HR Support role.
• Identify and communicate with key stakeholders internally and externally.
• Liaise between various business departments and groups.
• Maintain documentation regarding various projects, processes and operations.
• Collaborate with project managers and cross-functional teams.

Other Duties

• Manage and coordinate the Directors Outlook diary (and others as required).
• Train incoming Support Staff.
• Maintain the Company calendar, induction packs, uniforms, policies, procedures, and documents. Items are included in the Company Meeting agenda as identified within these documents.
• Organize small to large events, both within and external to the organization, such as powhiri, welcome morning teas, training workshops, AGM, conferences, award ceremonies etc (or being part of the organizing committee).
• Fulfill other duties as required by management as requested.

Requirements/Skills Needed:

• 3 to 5 years EA experience.
• Excellent Administration skills and communication skills.
• Cultural Awareness
• Ability to interpret detailed information and legislation to provide support and advice to management team.
• Professional approach in demeanor and presentation
• Organizational and time management skills
• Excellent attention to detail
• Excellent punctuality and time keeping
• Comfortable in conversing with people with varying backgrounds and communication abilities.
  
  
• Proficient in Office tools such as Microsoft Word, Excel, PowerPoint, Outlook, and Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).
• Ability to lead

Additional Job Details:

Set-up and Location: Onsite- Ortigas

Work Schedule: 8:00AM to 5:00PM (NZ Time) | 3:00AM to 12:00PM (PH)

Employment Type: Full-time

All interviews and other hiring requirements are done virtually or through video calls or emails.

Join Us and Enjoy!

HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).

Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).

Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.

Why Join Staff Domain?

At Staff Domain, we are not just another staffing company—we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South

Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas.

Please refer to job description.