Job Summary:

We are seeking a dedicated and organized Department Secretary for the Markets team. The successful candidate will play a crucial role in supporting the team with daily operations, ensuring seamless logistical coordination, and maintaining financial records. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Assist with Everyday Operations: Provide administrative support to the Markets team, facilitating smooth day-to-day operations. This includes managing schedules, coordinating meetings, and handling correspondence.
• Travel and Event Coordination: Assist in booking seats, plane tickets, and arranging accommodations for team members. Coordinate food orders and catering services for meetings and events as needed.
• Expense Management: Prepare and process expense reports, ensuring accuracy and compliance with company policies. Liaise with the finance department to resolve any discrepancies.
• Petty Cash Maintenance: Maintain and manage petty cash required for routine operational needs. Record and track all petty cash transactions in accordance with company procedures.
• Documentation and Filing: Maintain an organized filing system for all departmental documents, both electronic and physical. Ensure that all records are up to date and easily accessible.
• Communication Liaison: Act as the first point of contact for internal and external communications. Distribute information promptly and accurately to the relevant team members.
• Office Supplies and Branded Merchandise Management: Monitor and order office supplies and branded merchandise for the firm as needed to ensure the team has the resources required to perform their duties efficiently.
• Ad Hoc Duties: Provide additional administrative support as required, including special projects and tasks assigned by management.

Qualifications:

• Proven experience in an administrative or secretarial role, preferably within a similar industry.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with expense management software is a plus.
• Ability to handle sensitive information with confidentiality.
• Strong attention to detail and problem-solving skills.

Benefits:

• Competitive salary based on experience and qualifications.
• Comprehensive health and dental insurance.
• Paid time off and holidays.
• Opportunities for professional development and career advancement.

Please refer to job description.