Responsibilities:

Administrative Support:

• Answer and direct phone calls or emails, taking messages and providing information as needed.
• Maintain contact lists and customer databases on the Company Database.
• Distribute internal correspondence, memos, letters, and forms.
• Assist in the preparation of regularly scheduled reports.
• Maintain a filing system, both physical and electronic.

Document Management:

• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Photocopying and printing various documents, sometimes on behalf of other colleagues.

Communication:

• Act as the point of contact for internal and external clients.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Handle sensitive information in a confidential manner.

Working Conditions:

• 8:00 AM to 5:00 PM, four (4) days a week - Monday, Tuesday, Thursday, Friday;
• One-hour lunch break from 12:00 PM to 1:00 PM
• Non-air-conditioned Office

Qualifications

• Proficiency in MS Office (MS Word and Excel, in particular) or Google Workspace
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.