Administrative Manager/Supervisor
1. Assist senior leadership in drafting work plans to address various administrative matters;
2. Organize and streamline the standard operating procedures (SOP) for administrative work, document them, and promote their implementation;
3. Ensure that the company's administrative policies fully comply with local regulations and operational procedures;
4. Plan and prepare public areas for the new team's office, accommodation, and recreational needs, and arrange the placement of various facilities and equipment to ensure the new team integrates effectively;
5. Organize the operation of company vehicles, cafeteria, security, and cleaning services, ensuring their efficient functioning;
6. Manage the procurement and distribution of office supplies, equipment, kitchen items, and other necessary services;
7. Provide support in managing feedback from business departments to drive improvements in administrative services;
8. Provide administrative support during emergencies or special events to ensure the continuity of operations in various business department workspaces.
WFM
Job Opening: Workforce Management (WFM) Specialist – 100% Remote
Location: Anywhere in the Philippines, work from home
Hours: Full-time (8 hours/day, Mon-Fri) or Part-time (min 2 hours/day)
Pay: PhP 40,000/month for full-time (40-hour week)
About the Work
Are you an experienced Contact Center Workforce Management Specialist looking for an exciting new career opportunity? We’re offering a fantastic role with a leading organization where you’ll help optimize workforce performance and enhance customer experiences.
About the Company
Our client is a recognized leader with a focus on in-house contact centers, committed to delivering exceptional client services. They value innovation, efficiency, and customer satisfaction, understanding the vital role that Workforce Management plays in these achievements.
Key Responsibilities
As a Workforce Management Specialist, you will be essential to ensuring efficient contact center operations. Your responsibilities will include:
- Utilizing workforce management tools to forecast contact volumes and plan optimal agent schedules.
- Conducting real-time monitoring of agent activities, making adjustments as needed to maintain service levels.
- Collaborating with team leads to optimize staffing levels based on demand and business needs.
- Analyzing historical data and workforce metrics to identify trends and recommend improvements.
- Tracking agent performance against KPIs, implementing performance enhancement strategies.
- Managing agent leave and time-off requests while ensuring adequate coverage and workforce productivity.
- Contributing to continuous improvement of workforce management practices, tools, and processes.
Administrative Management / Administrative Supervisor
Location: Shibuya, Japan
Job Responsibilities:
1. Implement administrative management regulations and supervise and inspect the enforcement of these regulations;
2. Responsible for the daily operation of the company's administrative work, including the management of fixed assets, evaluation and management of suppliers, document management, allocation of office expenses, and providing suggestions for cost control methods;
3. Organize and coordinate the company's annual meeting, employee activities, and various meetings, as well as handle external communications and obtain various licenses required by the company;
4. Assist in managing the company's important qualification documents;
5. Coordinate other administrative and personnel tasks within the company;
6. Complete other tasks assigned by the supervisor.
HR and Admin Officer
CoinUp.io is a leading global cryptocurrency derivatives trading platform. Users can use USDT to trade commodities, forex, various indices, and U.S. and Hong Kong stocks, as well as other traditional financial products and derivatives. Additionally, the platform offers cryptocurrency products, including spot trading, contracts, and wealth management, to meet users' investment needs across multiple asset classes.
Founded in September 2021 in Silicon Valley, USA, CoinUp.io is registered in the Cayman Islands with headquarters in Singapore. It also has operational branches in Hong Kong, Japan, and Canada. CoinUp.io currently holds cryptocurrency financial regulatory licenses in several countries and regions, ensuring compliant operations to protect user interests.
CoinUp.io serves users in over 200 countries and regions worldwide. The platform aims to build the safest, most efficient, and stable global digital asset derivatives trading service platform, providing first-class liquidity services for users and professional institutions.
About the Role:
Reports to HRD, based in our downtown Singapore office, we are seeking a highly organized and detail-oriented HR and Admin Assistant to join our fast-paced crypto company. In this role, you will play a crucial part in supporting our HR and administrative functions, ensuring smooth operations and contributing to our company's growth.
Responsibilities:
HR Operations
Recruitment and Onboarding:
- Assist with sourcing and screening candidates
- Schedule and conduct interviews
- Prepare offer letters and employment contracts
- Conduct new hire orientations
Employee Records and Benefits:
- Maintain accurate employee records, including personal information, employment history, and performance reviews
- Process payroll, benefits enrollment, and deductions
- Ensure compliance with labor laws and regulations
- Administer employee benefits programs, such as health insurance, retirement plans, and time-off policies
Performance Management:
- Assist with performance review processes, including scheduling, conducting, and documenting reviews
- Track employee performance metrics and identify areas for improvement
Employee Relations:
- Address employee inquiries and concerns in a timely and professional manner
- Handle employee relations issues, such as conflicts, grievances, and disciplinary actions
- Promote a positive and inclusive work environment
Administrative Support
Office Management:
Manage office supplies and inventory
- Coordinate office maintenance and repairs
- Handle incoming and outgoing mail and correspondence
- Maintain office cleanliness and organization
Event Planning and Coordination:
- Assist with planning and organizing company events, such as team-building activities, conferences, and workshops
- Coordinate logistics, including venue booking, catering, and guest invitations
General Administrative Tasks:
- Provide general administrative support to the team, including scheduling meetings, making travel arrangements, and taking minutes
- Prepare presentations, reports, and other documents as needed
What We Offer:
- Personal development
- Opportunity to work in a fast-paced, innovative environment
- Chance to learn and grow alongside a talented team
- Exposure to the exciting world of cryptocurrency
Experienced Indeed Recruiter
Are you a seasoned recruiter with a passion for connecting top talent with the right opportunities? We are looking for an Indeed Recruiter to join our dynamic team!
Responsibilities:
- Post and manage job ads on Indeed to attract quality candidates.
- Screen, interview, and shortlist applicants based on client requirements.
- Collaborate with hiring managers to understand hiring needs and develop recruitment strategies.
- Provide a seamless and professional candidate experience.
What We Offer:
- Competitive pay
- Flexible, remote work environment
- Opportunity to work with a talented and supportive team
If you meet the qualifications and are ready to take your recruiting career to the next level, we want to hear from you!
Apply now and let’s connect!
Administrator
- Oversee daily administrative operations, ensuring smooth and efficient functioning of the school;
- Develop and implement school policies, processes, and procedures;
- Develop and implement financial policies, prepare budgets, monitor expenditures, and provide regular operational and financial reports to the President-CEO and the Board of Directors;
- Manage student enrollment, records, and database systems;
- Ensure compliance with relevant laws, regulatory rules, and regulations;
- Develop effective marketing strategies to promote the school's programs and services.
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