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Administrative Assistant -AU based (office)

General Administrative Support

• Handle front-desk tasks such as phone and email inquiries, greeting visitors, and coordinating appointments and room bookings.
• Manage travel arrangements, maintain office supplies, and liaise with vendors to support daily office operations.
• Prepare and organize documentation, maintain filing systems, and support internal communications.

 Finance and Accounting Support

• Assist with invoice tracking, expense reports, petty cash management, and basic bookkeeping.
• Coordinate with the finance team on payment schedules and document submissions.
• Maintain records of purchases, receipts, and reimbursements.
• Support monthly reporting by compiling relevant data or documentation from the AU office.

 Human Resources Support

• Assist with scheduling interviews, onboarding new employees, and preparing employment documentation.
• Maintain and update personnel files and employee records as directed by HR.
• Help organize training sessions, team events, and employee engagement initiatives.
• Support HR with leave tracking, timekeeping, and performance review logistics.

 Marketing and Communications Support

• Coordinate production and distribution of marketing.
• Assist in maintaining social media schedules and coordinating with design or content teams.
• Help manage event logistics including booking venues, preparing materials, and onsite support.
• Support internal communications initiatives including newsletters, office announcements, and branding.

• Bachelor’s degree in Business Administration, Office Management, or related field preferred.
• At least 1–2 years of experience in admin or office work; it’s a plus if you’ve helped with HR, Finance, or Marketing tasks.
• Strong communication, organization, and time management skills, with keen attention to detail and discretion in handling confidential matters.
• Proactive, adaptable, and able to work independently in a fast-paced, multi-functional environment.
• Proficient in Microsoft Office or Google Workspace; familiarity with tools like Zoom, MS Teams, Xero, or Canva is a plus.