The Purchasing Assistant duties include researching new vendors, order supplies, based on our company’s needs, tracking deliveries and updating order records (e.g. dates, invoices and discounts.)       

Responsibilities

• Monitor stock levels and identify purchasing needs
• Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
• Track orders and ensure timely delivery
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Evaluate offers from vendors and negotiate better prices
• Maintain updated records of invoices and contracts
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition
• Working with the purchasing manager to run the purchasing department
• Maintaining cordial working relationships with vendors and supervising vendor activities
• Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies

Qualifications:

• Candidate must possess at least Bachelor’s/College Degree in any field
• General knowledge of various employment laws and practices
• Required Skill(s): strong knowledge of Microsoft based operating systems and applications,
• With Data Entry Skills, Reporting Skills, Administrative Writing Skills, Understanding the Customer, Customer Focus, Informing Others, Self-Development, Attention to Detail, Professionalism, Teamwork
• Organizational skills and dedication to completing projects in a timely manner
• Comfortable working in a fast-paced office environment
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Outlook.
• Preferably 1-4 years experienced employee specialized in IT/Computer Hardware or Equivalent.
• Candidate must be willing to work Onsite / BGC office.