The Procurement Officer is responsible for processing the procurement of goods and services per standard operating procedures. He/She is primarily tasked in the timely and accurate place order of goods and services to meet internal and external customer requirements.

DUTIES & RESPONSIBILITIES

Technical Duties:

• Process purchase requests in accordance to company policies and procedures

• Canvas various products and services (i.e. office supply, maintenance services, vehicle and equipment)

• Assist management with vendor evaluations

• Analyze price proposals, financial reports, and other information to determine reasonable prices.

• Assist in sourcing, selecting and negotiating for the best purchase package in terms of quality, price, terms, warranty, deliveries and service.

• Coordinate with requisitioner in terms of all relevant aspects of request to ensure accurate purchase.

• Coordinate with suppliers to ensure timely delivery.

• Meet with vendors to discuss defective or unacceptable goods or services.

• Source new suppliers as needed

• Book flights for personnel and managers as instructed.

• Ensure Purchasing Section’s compliance with Quality Management System standards and requirements.

• Conduct on-site visits as needed.

• Pick up items as needed

• Source bidders for company assets for sale/disposal

• Perform other job-related duties, as needed.

Administrative Duties:

• Evaluate and monitor vendor contracts (ensure that vendors and supplies comply with terms and conditions and determine if changes are needed).

• Maintain and review records of items bought, costs, deliveries, product performance, and inventories.

• Ensure all transactions’ records are processed, liquidated, filed in time.

• Maintain updated records of accredited suppliers, purchase orders, canvas sheets and all other purchasing related documents.

• Coordinate with stock custodian to obtain / replace office supplies (e.g., writing pads, pens, copier / scanner cartridges), tools, etc., as needed.

• Conduct supplier performance evaluation and make recommendation

• Update and safekeep Quality Records Masterlist, Externally generated documents and QMS related documents and records in a department level.

• Implement proper file management in his own section

• Ensure documents of external origin are coordinated with DDC for registration and control purposes.

• Prepare a summary report of all requisitions made per month.

MINIMUM QUALIFICATION

• Graduate of a Bachelor's degree in Business Administration or similar course

• With 2-3 years of experience in Purchasing preferably under a solar panel company 

• Knowledgeable in canvassing and purchasing Engineering /  EPC / Solar Panel Materials and various products and services for company operations.

• Knowledgeable in driving a 4-wheeled vehicle. He will be a driver if the need arises

Please refer to job description.