We are looking for a proactive, all-round executive assistant with strong technical and marketing skills.

Who are we:

We are a software agency based in the UK and UAE, building apps for Startup founders around the world. We have a fully remote setup. We are a small but growing team - where delivering quality to our clients is the #1 priority and have an open and informal team culture based on trust and transparency.

Who you’ll be working with:

You’ll be working closely with our founders and management team, making sure they can focus on what they do best.

How we define your success:

• The founder is on top of deadlines, the founder has time to focus 
• You have a list of problems you prevented, rather than a list of problems you solved

Typical Things on your plate:

Marketing Support:

• Content Creation: Draft and post content on LinkedIn, Twitter, and other forums. This includes creating visuals, formatting posts, and engaging with followers by responding to comments.
• Social Media Monitoring: Track post analytics. Keep an eye on relevant communities, identifying opportunities to engage and be visible.

Operations:

• Invoicing and Bookkeeping: Prepare and send invoices, reconcile payments using Xero, and follow up with clients on outstanding payments (SOP provided).
• Client Communication: Handle email correspondence, keeping the founders’ inbox organized and ensuring timely responses.
• Calendar Management: Keep track of scheduling, rescheduling, and any time-sensitive tasks to ensure everything runs smoothly.
• Client Onboarding: Guide new clients through the onboarding process, set up necessary tools like ClickUp to ensure a smooth start.

General Admin Support:

• Reminders and Follow-ups: You are excellent at managing your tasks. You take notes during meetings and ensure that follow-up tasks are completed.
• Task Management: Use ClickUp to track and manage tasks, ensuring that nothing falls through the cracks.
• SOPs and Automation: Update standard operating procedures (SOPs) as needed and identify opportunities to automate tasks using tools like Zapier or Make.com.
• Candidate Screening: Review incoming resumes, shortlist candidates for technical roles, and assist in coordinating interviews.

Personal Assistance:

• Bills and Payments: Handle personal tasks like paying bills, making regular transfers, and ordering items online.
• Travel and Research: Assist with booking travel, researching personal projects, and handling other miscellaneous tasks that might come up.

What is in it for you:

• A key role in a young and dynamic team that is changing the future of our clients
• Working closely with 2 complementary founders
• Working with in a open, supportive and positive team culture
• A setting where initiative is appreciated and rewarded

Benefits

· Competitive salary

· Training budget and time

· Working hours: Our regular working hours are 8am GST- 6pm. 

• We’d like for you to triage all email before 6am GST. 
• We normally post content at 6pm GST
• Other working time is flexible – you set your own work rhythm, with the only requirement that at least 60-70% of your standard work hours fall between 8am-6pm GST and meeting times are respected and you are available on Slack for quick turnarounds.

Hours: Weekend, day shift (8 hours per day Saturday and Sunday) 

Pay: PHP 20,000/month (Full-time)

Location: Anywhere in the Philippines; work from home, remote or province

Work type: 100% Work From Home

Please do not apply if you have no Foreign companies experience and BPO experience; your application will be automatically rejected.

About the Work

Are you an experienced Executive Assistant seeking a new and exciting career opportunity with a work at home lifestyle? I have an excellent opportunity for you to join a leading organization and support a C-suite executive. I connect top talent with top companies, and this role is a perfect match for individuals passionate about advancing their career, gaining more international experience, delighting my client and enjoying the benefits of a work at home lifestyle.

About the Company

My client is a leader in their profession, committed to providing exceptional services to their clients. They value innovation, efficiency, and client satisfaction, and they understand the vital role that this important role plays in achieving these objectives.

Responsibilities: 

Support a C-suite executive in the completion of their day to day activity. 

Administrative Support

• Calendar Management: Scheduling and coordinating meetings, appointments, and travel arrangements for executives.
• Communication Handling: Screening emails, and other correspondence, resolving matters yourself where appropriate.
• Document Preparation: Drafting, editing, and finalizing documents, reports, presentations, proposals and correspondence.

Meeting Coordination

• Agenda Preparation: Preparing agendas, minutes, and other materials for meetings.
• Meeting Logistics: Arranging online meetings, coordinating with attendees, and ensuring all necessary arrangements are in place.
• Follow-Up: Tracking and following up on action items and decisions made during meetings.

Travel Coordination

• Expense Reporting: Managing travel expenses and preparing expense reports.

Project Management

• Project Coordination: Assisting with the planning and execution of projects, including tracking deadlines and deliverables.
• Research: Conducting research and gathering information for projects and executive decision-making.

Vendor Management: 

• Liaising with vendors and service providers.

Confidentiality and Discretion

• Sensitive Information Handling: Managing and protecting confidential information with the highest level of discretion.
• Professional Conduct: Ensuring professional and ethical conduct in all interactions.

Liaison and Relationship Management

• Internal Coordination: Acting as a point of contact between executives and other staff members.
• External Relations: Managing relationships with external stakeholders, clients, and partners.

Strategic Support

• Insight and Feedback: Providing insights and feedback to help with strategic decision-making.
• Special Projects: Assisting with special projects and initiatives as directed by executives.

Technology and Systems Management

• Tech Savviness: Utilizing various software and systems to enhance productivity, including project management tools, and communication platforms.
• System Updates: Ensuring all systems and tools are up-to-date and functioning efficiently.

An AI project that has secured tens of millions in funding and is supported by top institutions.

Job Title:Executive Assistant to the CEO

Location: Remote, with travel required

Overview:

The Executive Assistant (EA) to the CEO will be a trusted right-hand, providing high-level support with a focus on excellent communication, discretion, and strategic alignment. This role requires exceptional drafting skills in multiple languages, the ability to communicate clearly and concisely, and a high degree of judgment in managing sensitive and complex situations. The EA will handle critical administrative and operational tasks, engage with stakeholders, and ensure the CEO’s priorities are met across product, go-to-market, and operations.

Key Responsibilities:

1. Expert Communication and Drafting:

• Draft, edit, and respond to communications on behalf of the CEO, ensuring clarity, conciseness, and professionalism.
• Communicate effectively in English, Chinese, and other preferred languages, maintaining a high standard of written content.
• Use extreme judgment and discretion in managing confidential and sensitive information.

2. Daily Briefing and Team Coordination:

• Provide daily briefs updating the CEO on team activities, project status, and key developments across product, operations, and market strategies.
• Interface with the team and external partners on behalf of the CEO, ensuring smooth communication and project alignment

3. Stakeholder and Relationship Management:

• Engage with stakeholders, partners, clients, and Open Data Labs, managing high-level relationships with professionalism and tact.
• Coordinate meetings, events, and communications, ensuring the CEO is well-prepared and supported in all engagements.

4. Diary and Task Management:

• Manage the CEO’s calendar, prioritizing engagements and ensuring time is allocated effectively.
• Organize and coordinate travel arrangements, accompanying the CEO as needed and managing all logistical details.

5. Operational and Strategic Support:

• Assist with management responsibilities across all areas under the CEO’s purview, including strategic product initiatives, operational oversight, and market execution.
• Provide support on special projects, delivering insights and recommendations that align with the CEO’s vision and strategic goals.

6. Discretion and People Skills:

• Exercise extreme discretion and judgment in all aspects of the role, handling sensitive information with the utmost confidentiality.
• Demonstrate exceptional interpersonal skills, effectively managing interactions with diverse teams and high-level stakeholders.

• Strategize and execute innovative marketing campaigns for Bizolve B.V. in the ICT sector
• Analyze market trends and competitors to enhance brand visibility
• Utilize digital tools to drive lead generation and elevate online presence
• Forge lasting partnerships and attend industry events for networking opportunities
• Collaborate with cross-functional teams ensuring consistent brand messaging
• Monitor campaign performance and report on ROI

• Perform various administrative tasks such as handling emails, letters, filing, and correspondence.
• Assist in basic accounting tasks for Company Executives.
• Maintain accurate records and ensure confidentiality of files and documents.
• Conduct special projects and other administrative functions as assigned.
• Manage Company Executives' schedules, plan meetings, conferences, and travel arrangements.
• Coordinate internal and external meetings, prepare relevant documents, and take and distribute meeting minutes.
• Handle phone calls professionally, manage mail and email, and prioritize correspondence.
• Prepare presentations, documents, and back-office paperwork as needed.
• Manage external business and client relations.
• Welcome and assist visitors by identifying the purpose of their visit and directing them to the appropriate department.

- Conduct market research and analyze trends

- Create engaging content for social media platforms

- Assist in developing marketing strategies and campaigns

- Collaborate with team members to achieve marketing goals

- Provide administrative support as needed

Working Arrangements:

- Remote work arrangement

- Flexible scheduling

- Communication via WhatsApp, Telegram, and email

If you're a motivated and organized individual with a passion for marketing and research, we'd love to hear from you! Please apply directly via Bossjob

• Written Content Creation Skills: repurposing B2B video podcasts into emails, blogs, captions for social; meetings notes, recaps summaries,
• Asana Project Management and task management and follow-ups & drive urgency across teams
• Excellent Communication & critical thinking skills (can read listen and rewrite can listen learn, summarize and organize thoughts)
• EA skills: email triage & drafting responding to clients, calendar & appt setting

• Achievement of sales targets in terms of number of booking transactions and total sales volume made by the travel agents being handled
• Consistently grow the total number of travel agents using the platform by consistently registering new agents to support achievement of sales targets
• Ensure retention of accounts handled by providing necessary post-sales assistance
• Good understanding of the B2B market – at least 1 year sales experience gained from any B2B company
• Strong background in sales – prospecting, management of sales pipeline, and target achievement
• Basic knowledge and understanding of the travel industry

Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

The ideal candidate will have experience in all stages of the sales cycle. They should be confident with building new client relationship and maintaining existing ones. They should have evidence of strong skills and possess good negotiation skills.

PRINCIPAL ACCOUNTABILTIES:

• Attracting new clients by overseeing the sales process for the business.
• Running outbound campaigns (phone calls, emails, face-to-face meetings, etc.) to create sales opportunities.
• Manage the accounts handle.
• Handles consultant under his account.
• Ensure that the purchase order, billing, and payments are paid accordingly.
• Maintaining client activities in the CRM.
• Maintaining the accurate details of the job orders in the system.
• Developing rapport with key decision makers.
• Responsible for all sales activities from lead generation, negotiation, to close within specified accounts.
• Responsible for preparing the report of consultants’ salaries.
• Responsible for performing supporting tasks within the sales team.
• Responsible for preparing proposals, presentation materials, as well as performing basis tasks for team members and various sales related requests.
• Managing the preparation of proposals, tenders, presentations, and other sales and marketing related materials.
• Establishes corporate relationships with key decision-makers across various organizational levels.
• Leads interactions in a client-facing role.
• Strong understanding of each product line, platform, and value proposition. Often writes the executive summary and key themes for major pursuits.
• Coordination and governance of sales activity throughout the sales process, maintaining accurate, up-to-date information in sales database systems.
• Primary KPI will be sales.
• Performing other sales related tasks as assigned.

We are Buldok Marketing Agency, a dynamic and innovative marketing firm with a global client base, primarily located in Singapore and Malaysia. We are expanding our team and are seeking a talented Marketing Executive who is fluent in both Korean and English to help drive our global initiatives.

As a Bilingual Marketing Executive, you will be responsible for executing marketing strategies that align with our clients' goals. You will work closely with influencers and partners, manage relationships, and ensure smooth communication in both Korean and English.