Office Management and Administrative Support

• Procurement of Office Supplies: Responsible for the procurement and management of daily office supplies, equipment, and consumables, ensuring sufficient inventory while controlling procurement costs. Communicate and negotiate with suppliers to ensure that purchased items meet quality standards and are delivered on time.
• Room Scheduling and Facility Management: Responsible for the reservation and arrangement of office spaces such as meeting rooms and employee work areas, ensuring the normal use of facilities. Address equipment malfunctions and maintenance needs, assist in scheduling repair work, and ensure the smooth operation of the office environment.
• Maintenance and Repair Skills for Office Facilities: Possess basic skills for the maintenance and repair of facilities and equipment, capable of handling common office facility malfunctions (such as printers, air conditioning, lighting, etc.). In the event of complex issues, coordinate with professional repair personnel for resolution.

Administrative Support and Coordination

• Meeting and Event Coordination: Responsible for organizing and coordinating internal and external meetings, business receptions, and events, including the reservation of meeting rooms, preparation of meeting materials, setup of events, and arrangement of personnel.
• Document Management and Filing: Assist in the organization, classification, archiving, and management of various administrative documents, ensuring the accuracy, completeness, and traceability of files.

Employee Benefits and Team Building

• Employee Benefits Management: Responsible for the daily management of employee benefits in the company, including health insurance, annual leave, holiday benefits, etc., ensuring that employee benefits are effectively implemented.
• Team Building Activity Organization: Regularly organize team building activities and holiday celebration events to enhance team cohesion and employee motivation.
• Employee Care: Address employee needs, organize regular employee feedback and satisfaction surveys, understand employee work conditions, and help improve company culture and employee experience.

New Employee Onboarding and Support

• New Employee Onboarding Coordination: Provide onboarding support for new employees, including arranging desks, equipment, accounts, and other basic work environments, and helping new employees familiarize themselves with company culture and regulations.
• Onboarding Training Arrangement: Assist in organizing onboarding training for new employees, providing an introduction to company policies, processes, and culture, ensuring that new employees smoothly integrate into the team.
• Compliance and Safety Management
• Company Compliance Management: Assist in ensuring the compliance of various administrative affairs of the company according to legal and regulatory requirements, such as labor contract management, employee records management, etc.
• Safety and Health Management: Responsible for office safety work, including fire prevention, emergency evacuation, and employee health support, ensuring employee safety and health are protected.

Administrative Affairs Management and Cost Control

• Administrative Expense Management: Review and record administrative expense reimbursements, ensure expenses comply with the company budget, and regularly report related expenditures to superiors.
• Vendor Management: Communicate with vendors to ensure the quality of purchases and services while controlling related costs.

1. Office Management

• Office Supplies Procurement and Management: Responsible for the procurement, inventory management, and replenishment of daily office supplies, ensuring the sufficiency of daily items in the office area. Communicate and coordinate with suppliers to ensure the quality and cost-effectiveness of procurement, and conduct purchases according to the company budget.
• Office Equipment Maintenance: Ensure the normal operation of office equipment (such as printers, copiers, air conditioners, etc.), conduct regular checks and maintenance. In case of equipment failure, coordinate repairs or arrange for professionals to fix the issues, ensuring that equipment use is not affected.

2. Conference Room and Space Arrangements

• Conference Room Booking and Arrangement: Responsible for arranging the use of conference rooms according to the daily operational needs of the company, including bookings, preparation of meeting equipment (such as projectors, whiteboards, etc.), and providing refreshments during meetings. Ensure the conference room environment is clean and equipped.
• Office Area and Employee Workspace Arrangements: Responsible for the arrangement, adjustment, and changes of employee seating to ensure a reasonable layout of the office area and enhance work efficiency.

3. Team Building and Employee Activities Organization

• Team Building Activities: Organize and implement various team building activities based on company needs, including annual meetings, holiday gatherings, and employee team building activities. Collaborate with relevant vendors to ensure the smooth conduct of activities, enhancing employee cohesion and company culture.
• Employee Care Activities: Regularly organize employee welfare activities according to employee needs and feedback, such as birthday parties, holiday celebrations, health seminars, etc., to strengthen employees' sense of belonging to the company.

4. New Employee Onboarding Support and Coordination

• New Employee Onboarding Coordination: Responsible for the onboarding arrangements of new employees, including preparations of desks, equipment, accounts, documents, etc., ensuring employees smoothly enter work status.
• Onboarding Training Assistance: Assist the HR department in organizing onboarding training for new employees, introducing company culture, regulations, work processes, etc., helping new employees quickly adapt to the environment.
• Mentor Assignment and Follow-up: Assign mentors to new employees, ensuring they smoothly integrate into the team and receive adequate support during the initial onboarding phase.

5. Administrative Affairs Management

• Document Management and Archiving: Responsible for organizing and archiving various company documents (such as contracts, meeting minutes, employee records, etc.), ensuring the accuracy, confidentiality, and completeness of materials. Manage electronic and paper documents according to company needs.
• Meeting Organization and Minutes: Assist in organizing internal and external meetings for the company, ensuring that preparatory work before meetings is in place (such as notifications, material preparation, venue arrangement, etc.). Sometimes serve as the meeting recorder, organizing meeting minutes and distributing them in a timely manner.

6. Expense Management and Reimbursement

• Administrative Expense Management: Review and manage reimbursements related to administrative expenses, ensuring that expenses comply with company budgets and financial regulations. Regularly organize expense reports to provide accurate financial data to superiors.
• Vendor Management and Contract Execution: Responsible for interfacing with vendors, including office supplies suppliers, cleaning service companies, event planning companies, etc. Negotiate contract terms to ensure services are completed on time and to quality standards.

7. Office Safety and Compliance Management

• Safety Management: Responsible for supervising office safety work, ensuring that fire-fighting facilities are complete, employees understand the emergency evacuation process, and organize emergency drills regularly.
• Compliance Management: Ensure all administrative affairs of the company comply with laws and regulations, handling internal documents, contracts, agreements, etc., ensuring the company's compliant operations.

8. Other Temporary Tasks

• Emergency Incident Handling: Manage unexpected incidents in the office environment (such as equipment failures, power outages, etc.), coordinating relevant personnel to resolve issues based on the emergency situation, ensuring that the company's normal operations are not affected.
• Cross-Departmental Coordination: Coordinate the administrative needs of various departments within the company, ensuring smooth information flow and providing efficient administrative support to the company.

1. Executive Responsibilities: Administrative roles typically involve a high level of execution, requiring work according to company regulations and processes such as procurement, meeting arrangements, employee benefits, etc., emphasizing attention to detail and timeliness.

2. Coordinative Responsibilities: Administrative roles require coordination with multiple departments, external vendors, and service providers to ensure the smooth progression of administrative affairs. For example, organizing meetings, arranging team activities, and communicating with vendors highlight communication and organizational skills.

3. Management Responsibilities: As experience accumulates, administrative roles may also involve certain management responsibilities, such as supervising and managing administrative expenses, archiving documents, and executing vendor contracts.

4. Service Responsibilities: Administrative roles inherently have a service nature, especially in supporting the daily work of internal employees and external clients. For instance, providing office environments, arranging business travel, and organizing team-building activities reflect the service and supportive role of employees towards other members of the company.

Language Requirements: Proficient in both Chinese and English.