Job Summary:

The staff accountant/bookkeeper is responsible for maintaining the financial records of clients, reconciling accounts, preparing necessary journal entries, and ensuring accurate financial reports promptly. Ultimately, the bookkeeper’s responsibility is to record all clients' day-to-day financial transactions accurately. The person in this position must be professional, analytical, organized, able to address tight deadlines, and have thorough bookkeeping knowledge typically acquired through experience and/or an undergraduate degree.

Duties/Responsibilities:

• Auditing the coding, payroll entries, and reconciliations prepared by our back-office team to ensure accuracy and identify discrepancies.
• Performing designated mid-month and end-of-month procedures for assigned clients by standard operating procedures.
• Closing the books and producing the monthly reporting package by the 8th business day of the following month.
• Addressing Quality Control review notes by fixing and documenting resolutions timely in the designated system.
• Reviewing newly onboarded accounts thoroughly to get familiarized with client books, documenting all pertinent information in the respective Client Info Sheet (CIS), and setting up QBO books properly, particularly about beginning balances and payroll liabilities.
• Acting as a point of contact with clients when we are missing information or answering their questions about our financial reports or our 3-way trust reconciliation.
• Identifying and documenting 3-way trust discrepancies timely.
• Ensuring proper documentation and filing of documents are in place according to policy.
• Providing support for financial analysis by answering questions and/or preparing reports as requested by Controllers/Advisors on behalf of the member.
• Participating in client and/or advisor conference calls to explain/answer any bookkeeping questions as deemed necessary.
• Escalating any issues promptly before they become bigger issues and/or before member escalates.
• Participating in training new technical staff by permitting them to ‘shadow’ you, answering their questions, and providing feedback to the management team.
• Completing year-end closing and post-year-end tax adjusting entries.
• Obtaining QuickBooks Certification and attending all in-house mandatory training for ongoing education.
• Assuming additional tasks and responsibilities as assigned.
• Keeping all client information confidential.

Required Skills/Abilities:

• Possess strong competency in general accounting principles and practices; particularly in payroll journal entries.
• Possess strong organizational skills, and problem-solving skills, and oriented
• Proficiency in using accounting software and spreadsheets. Experience with QuickBooks Online and various payroll programs is a PLUS.
• Be able to communicate clearly and professionally both verbally and in writing
• Be able to work in a fast-paced, team-centered environment against tight deadlines
• Experience working with escrow/trust ledger accounting for lawyers is a big plus

Education and Experience:

• Bachelor’s degree in Accounting or Finance preferred
• Minimum of 5 years related experience and/or training in accounting or financial control work or significant advanced bookkeeping experience and understanding of how to post payroll entries
• Having IOLTA/Trust accounting and reconciliation experience is a PLUS.

Please refer to job description.