Description
ONLY THOSE APPLICANTS WHO ALREADY HAVE THE RIGHT TO LIVE AND WORK IN THIS COUNTRY ARE ELIGIBLE TO APPLY FOR THIS ROLE--- PROJECT NAME: Procurement BPO POSITION TITLE: Procurement Practice Associate WORK SETUP: Hybrid Responsibilities:
Refer to daily invoice distribution report to capture targeted invoices for processing during the day.
Validate invoices by checking the correctness of details and completeness of supporting documents as per defined invoice processing guideline or invoice validation and criteria checklist.
Prepare journal entry using SAP and other appropriate processing tools e.g. IQN, T360, JUT, LGI, SAP Fielglass, etc., in accordance to defined processing format and criteria.
Ensure that all processed invoices are parked/posted with payment block E in SAP.
Perform post checking of all processed invoices to ensure completion and compliance to processing output criteria
Maintain invoice tracker for distributed invoices updated with the end of day status on a daily basis to avoid any missing SLA.
Move to exceptions/supervisor/vendor management’s queue validated invoices which are not good to process following the standard requirements for exceptions/rejections tagging in DFM.
Process manual/rush payments request as distributed ensuring completeness of approvals and supporting documents.
Process special handling accounts including, but not limited to monthly Telecom Bill Summary, Travel, Ground Transportation, Catering, etc.
Complete assigned tasks or invoice distribution as per defined SLA/cut-off.
Attend and participate in daily team huddles and any operational level conference calls
Assist supervisor in updating Operational Excellence dashboards.
Assist on root cause analysis as needed for issues and escalations or risk detected that impacts Approvals processes.
Escalate operational issues to leads as appropriate and raise remedy tickets as deemed necessary then monitor resolution thereof.
Endorse internal/external escalation to leads for appropriate handling.
Actively seek opportunities for continuous process improvement documented through we@ idea submission.
Attend and participate on monthly team meetings involving process accomplishments, operations-related issues/risks, performance improvement opportunities and initiatives update.
Assist leads in implementing global or local projects/initiatives as may be assigned.
Assist on any other tasks that may be assigned.
Shall report directly to Invoice Processing Junior Team Lead, Team Lead and Service Delivery Lead. OTHERS Project Shift Schedule: Morning Shift Project Rest Day: Weekends Project/Team Location: Mandaluyong Robinsons Cybergate Tower 2
SKILL AND QUALIFICATIONS:
Educational Background - Accounting/Finance course
Work Experience - Minimum of 6 months in Accounts Payable, experience in invoice processing preferred
ERP Exposure - SAP and BuyNow preferably
MS Office Application – Knowledge in MS Excel, Word, PowerPoint, Outlook
Good time management skills
Requirements
Please refer to job description.
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