Secretary

Multi Mach International

$270-451[Mensual]
En el sitio - Makati1-3 años de experienciaBaceleroTiempo completo
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Descripción del trabajo

Beneficios

  • Beneficios Mandados del Gobierno

    Pago del mes 13, Fondo Pag-Ibig, Salud, SSS/GSIS

Descripción

Administrative Support:

  • Manage and maintain the executive's schedule, including appointments, meetings, and travel arrangements.
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
  • Prepare and edit documents, reports, and presentations.

Meeting Coordination:

  • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Ensure meeting logistics are handled, such as room bookings, equipment setup, and catering arrangements.

Travel Management:

  • Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
  • Prepare and manage travel expense reports and reimbursements.

Document Management:

  • Maintain and organize confidential files and records, ensuring they are up-to-date and easily accessible.
  • Handle document filing, retrieval, and archiving.

Communication:

  • Serve as the primary point of contact between the executive and internal/external stakeholders.
  • Facilitate effective communication by screening calls, emails, and requests, and responding on behalf of the executive when appropriate.
  • Draft, review, and send communications on behalf of the executive.

Project Assistance:

  • Assist in the planning and execution of special projects and initiatives led by the executive.
  • Conduct research and gather information as needed for various projects and reports.

Office Management:

  • Ensure the executive's office runs smoothly by managing supplies, equipment, and office maintenance.
  • Coordinate with other administrative staff to ensure a cohesive and efficient office environment.

Event Planning:

  • Organize company events, meetings, and functions as required, including logistics, invitations, and event coordination.
  • Assist in preparing materials and presentations for events.

Confidentiality:

  • Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Requisito

Education:

  • Associate's or bachelor’s degree in Business Administration, Office Management, or a related field preferred.

Experience:

  • 3+ years of experience as an executive secretary or in a similar high-level administrative role.
  • Experience in managing executive schedules and handling confidential information.

Skills:

  • Excellent organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with office management software and tools.
  • Strong attention to detail and accuracy.

Attributes:

  • Ability to work independently and prioritize multiple tasks effectively.
  • Professional demeanor and strong interpersonal skills.
  • High level of integrity and discretion in handling confidential information.
  • Proactive and resourceful problem-solving skills.
  • Flexibility and adaptability to changing demands.

Working Conditions:

  • This position involves working in an office environment.
  • May require occasional travel or overtime to accommodate executive needs and deadlines.
  • Flexibility to work outside regular business hours as needed to support the executive's schedule.
Comunicación por escritoAtención a los detallesHabilidades de comunicación escritas y verbalesMultitareaResolución de problemas creativos
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HR Multi-Mach

HR OfficerMulti Mach International

Ubicación laboral

106, Buma Building. 1012, Buma BLDG, 9599 Metropolitan Ave, San Antonio Village, Makati, 1203 Metro Manila, Philippines

Publicado el 25 January 2025

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