Please read the WHOLE document & if you think your are a fit - send us a message showing us you read it without using AI.

Bulldogs Core Philosophy

Data Tech/Project Manager/Operations Role

1. Simple Scales, Complex Fails.

2. Build The People & The People Build The Business

3. Be The Example

Data Tech/Project Manager/Operations Role

This role is designed for an experienced, highly organized, and tech-savvy professional who can manage executive-level administrative responsibilities while also handling complex data-related tasks. The ideal candidate will work closely with the CEO, supporting operations, vendor/client communications, and data processing.

We hire for the “Soul” and train for the “Role”.

Primary Responsibilities

Executive & Administrative Support

*Task & Project Management: Maintain and organize the CEO’s open loops, tasks, and priorities using mainly Motion. Legacy systems include google sheets, Trello, Airtables, & Notion,.

*Familiarity with ClickUp, Jira, Notion, or similar platforms is preferred but not required.

*Meeting Coordination & Documentation:

*Manage scheduling, appointments, and email correspondence.

*Attend key meetings, take detailed notes, rewrite & edit AI notes, and provide recaps.

*Organize follow-ups, ensuring next steps are logged and executed efficiently.

*Handle inquiries and filter critical communications for the CEO.

*Message Routing, logging, organizing tasks/projects from Email-Telegram-Teams-WhatsApp

*Process Improvement & SOP Development:

*Create and refine Standard Operating Procedures (SOPs) for various tasks to streamline operations.

*Identify inefficiencies and suggest workflow automation.

*Familiarity with Loom to create video based SOPs or similar platforms.

*Client & Vendor Coordination

*Communication Management: Act as a liaison between the CEO, vendors, and clients, ensuring expectations are met.

*Conference Call Support: Attend and document key takeaways from vendor/client meetings.

Data Management & Technical Tasks

*File Handling & Data Processing: Work with CSV files and flat files to merge, split, and edit large data sets.

*Reformat, clean, and optimize data for further processing.

*Move and rename columns, fix headers, and correct syntax issues.

*SQL & Database Management:

*Execute basic SQL queries via web-based database tools.

*Sort and filter datasets based on specific parameters.

*Cross-reference data between different sources.

*Data API Management: Configure and manage incoming & outgoing data feeds via APIs.

*Work with vendors to ensure smooth data integration.

*Automation & CRM Development:

Help finalize transition from Google Sheets-based/Trello to Airtable and help develop and maintain a more structured CRM.

*Assist in setting up automation for repetitive tasks.

*Quality Assurance: Verify data accuracy and compliance before processing.

*Security & Compliance: Maintain strict confidentiality and secure handling of sensitive information.

Ideal Candidate Profile

*Highly Detail-Oriented: Exceptional organizational and problem-solving skills.

*Double-checks their work - Thoroughness and quality assurance are priorities

*Tech-Savvy: You're committed to continuous learning in your field. Experience with data manipulation tools (EmEditor, SQL, Google Sheets, Python, etc.).

*CRM & Automation Expertise: Ability to implement automation tools and manage CRMs.

*Self-Starter & Problem-Solver: Can proactively identify inefficiencies and provide actionable solutions without excessive hand-holding.

*Strong Communication Skills: Ability to work with executives, vendors, and clients professionally. Show us you read the up until here - prepare a message with the words "I am a superstar".

*Flexible, Adaptable, Embraces New challenges : When faced with unfamiliar territory, you adapt and develop new competencies. Willingness to learn, adjust, and take ownership of projects in a dynamic environment.

*See the big picture - You can connect daily tasks to long-term company objective

*Deliver with urgency - You bring focus and energy to meet project timelines

Preferred Experience & Tools

*Task Management: Primarily Motion, Trello, Airtable. With expertise in ClickUp, Notion, Jira acceptable.

*CRM Systems: Motion, HubSpot, Salesforce, Zoho, Airtable

*Data Handling: Google Sheets, Excel (Pivot Tables, VLOOKUP)

*File Processing: EmEditor, CSV Editors, Python, etc.

*Automation: Zapier, API integrations, etc.

*SQL & Web Databases: Basic query handling, database navigation

*Remote Collaboration: Telegram, Slack, Zoom, Google Workspace,

*Position Type & Availability

Part Time & Full-Time Options:

*Position could be split into two part-time roles, one focused on executive assistance, the other on data management.

*Must be available to work in U.S. Eastern Time (EST).

*Remote position with daily check-ins and real-time collaboration.

Why This Role Matters

The company is in a growth phase, and this role is critical to supporting the CEO in managing multiple moving parts, streamlining operations, and scaling efficiently. We are not just looking for a task-doer—we want someone who thinks strategically, finds better ways to organize and automate, and truly enjoys optimizing business processes. Show me you read the entire description - - continue your message to us with the words "details count". High attention to detail and accuracy will impress us.

This is an opportunity to be part of something exciting, have a direct impact, and grow alongside the business.

Things we are looking for when evaluating candidates:

*Fast response times

*Detailed Oriented

*Follows instructions

*No need to chase

*Owns their teeth (takes ownership of their role)

*Competent

*Honest

*Smart

*Spelling / Grammar

*Good natured

*Respond to emails after hours

*Goes over and above to learn / grow.

*An autodidact that can handle self learning projects.