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Invade Marketing is a full-service marketing agency working with global clients across Meta Ads, Google Ads, SEO, web development, and automation. 

We’re looking for a sharp, proactive Administrative Assistant to become the organizational brain behind our fast-paced operation. You’ll sit in meetings, manage client communications, follow up with internal team members, and help ensure deadlines and deliverables don’t fall through the cracks.

What You'll Do

• Attend internal and client-facing meetings, take notes, and follow up on action items
• Communicate professionally with clients via email, chat, and voice/video
• Present updates and reports to clients (prepared by our ops or ad teams)
• Request assets and updates from our employees and freelancers
• Assign tasks to the right team members using our internal systems
• Track ongoing projects and keep operations structured and on deadline
• Proactively flag risks, bottlenecks, or miscommunication early

• Exceptional spoken and written English
• Comfortable attending regular Zoom/Google Meetings with clients and employees
• Strong understanding of digital marketing: SEO, Meta Ads, Google Ads, websites
• Highly organized, detail-oriented, and proactive communicator
• Ability to juggle multiple conversations, tasks, and priorities daily
• Experience working remotely with international teams
• Familiarity with tools like ClickUp, Google Workspace, Slack, etc.

Nice to Have

• Previous experience in a marketing agency environment
• Background in project management or client services
• Hands on Marketing Experience