Remote

Executive Assistant to the CEO

$50-100K[Annually]
Remote
1-3 Yrs Exp
Master
Full-time
Talerboo Z · HR Director
LFG Labs
Advertising & Arts & Media
<50 Employees
英語語言 | 時間管理 | 日程安排 | 沟通协调
Executive Assistant to the CEO
Talerboo Z · HR Director
Description

An AI project that has secured tens of millions in funding and is supported by top institutions.


Job Title: Executive Assistant to the CEO

Location: Remote, with travel required


Overview:

The Executive Assistant (EA) to the CEO will be a trusted right-hand, providing high-level support with a focus on excellent communication, discretion, and strategic alignment. This role requires exceptional drafting skills in multiple languages, the ability to communicate clearly and concisely, and a high degree of judgment in managing sensitive and complex situations. The EA will handle critical administrative and operational tasks, engage with stakeholders, and ensure the CEO’s priorities are met across product, go-to-market, and operations.



Key Responsibilities:


1. Expert Communication and Drafting:

  • Draft, edit, and respond to communications on behalf of the CEO, ensuring clarity, conciseness, and professionalism.
  • Communicate effectively in English, Chinese, and other preferred languages, maintaining a high standard of written content.
  • Use extreme judgment and discretion in managing confidential and sensitive information.


2. Daily Briefing and Team Coordination:

  • Provide daily briefs updating the CEO on team activities, project status, and key developments across product, operations, and market strategies.
  • Interface with the team and external partners on behalf of the CEO, ensuring smooth communication and project alignment.


3. Stakeholder and Relationship Management:

  • Engage with stakeholders, partners, clients, and Open Data Labs, managing high-level relationships with professionalism and tact.
  • Coordinate meetings, events, and communications, ensuring the CEO is well-prepared and supported in all engagements.


4. Diary and Task Management:

  • Manage the CEO’s calendar, prioritizing engagements and ensuring time is allocated effectively.
  • Organize and coordinate travel arrangements, accompanying the CEO as needed and managing all logistical details.


5. Operational and Strategic Support:

  • Assist with management responsibilities across all areas under the CEO’s purview, including strategic product initiatives, operational oversight, and market execution.
  • Provide support on special projects, delivering insights and recommendations that align with the CEO’s vision and strategic goals.


6. Discretion and People Skills:

  • Exercise extreme discretion and judgment in all aspects of the role, handling sensitive information with the utmost confidentiality.
  • Demonstrate exceptional interpersonal skills, effectively managing interactions with diverse teams and high-level stakeholders.


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AJ Valdez · HR Manager
Intelsify Corp
Recruitment Firm
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Problem Solving Skills | Written Communication | Excellent Communication Skills | Attention to Details | Written and Verbal Communication Skills | Spreadsheet
Executive Assistant
AJ Valdez · HR Manager
Description

Hours: Weekend, day shift (8 hours per day Saturday and Sunday) 


Pay: PHP 20,000/month (Full-time)


Location: Anywhere in the Philippines; work from home, remote or province


Work type: 100% Work From Home



Please do not apply if you have no Foreign companies experience and BPO experience; your application will be automatically rejected.


About the Work


Are you an experienced Executive Assistant seeking a new and exciting career opportunity with a work at home lifestyle? I have an excellent opportunity for you to join a leading organization and support a C-suite executive. I connect top talent with top companies, and this role is a perfect match for individuals passionate about advancing their career, gaining more international experience, delighting my client and enjoying the benefits of a work at home lifestyle.


About the Company


My client is a leader in their profession, committed to providing exceptional services to their clients. They value innovation, efficiency, and client satisfaction, and they understand the vital role that this important role plays in achieving these objectives.



Responsibilities: 

Support a C-suite executive in the completion of their day to day activity. 


Administrative Support

  • Calendar Management: Scheduling and coordinating meetings, appointments, and travel arrangements for executives.
  • Communication Handling: Screening emails, and other correspondence, resolving matters yourself where appropriate.
  • Document Preparation: Drafting, editing, and finalizing documents, reports, presentations, proposals and correspondence.


Meeting Coordination

  • Agenda Preparation: Preparing agendas, minutes, and other materials for meetings.
  • Meeting Logistics: Arranging online meetings, coordinating with attendees, and ensuring all necessary arrangements are in place.
  • Follow-Up: Tracking and following up on action items and decisions made during meetings.


Travel Coordination

  • Expense Reporting: Managing travel expenses and preparing expense reports.


Project Management

  • Project Coordination: Assisting with the planning and execution of projects, including tracking deadlines and deliverables.
  • Research: Conducting research and gathering information for projects and executive decision-making.


Vendor Management: 

  • Liaising with vendors and service providers.


Confidentiality and Discretion

  • Sensitive Information Handling: Managing and protecting confidential information with the highest level of discretion.
  • Professional Conduct: Ensuring professional and ethical conduct in all interactions.


Liaison and Relationship Management

  • Internal Coordination: Acting as a point of contact between executives and other staff members.
  • External Relations: Managing relationships with external stakeholders, clients, and partners.


Strategic Support

  • Insight and Feedback: Providing insights and feedback to help with strategic decision-making.
  • Special Projects: Assisting with special projects and initiatives as directed by executives.


Technology and Systems Management

  • Tech Savviness: Utilizing various software and systems to enhance productivity, including project management tools, and communication platforms.
  • System Updates: Ensuring all systems and tools are up-to-date and functioning efficiently.
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Remote
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Johannah Escote · Project Manager
Impact Management Inc.
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Administrative Assistant
Executive Assistant
Johannah Escote · Project Manager
Description
  • Perform various administrative tasks such as handling emails, letters, filing, and correspondence.
  • Assist in basic accounting tasks for Company Executives.
  • Maintain accurate records and ensure confidentiality of files and documents.
  • Conduct special projects and other administrative functions as assigned.
  • Manage Company Executives' schedules, plan meetings, conferences, and travel arrangements.
  • Coordinate internal and external meetings, prepare relevant documents, and take and distribute meeting minutes.
  • Handle phone calls professionally, manage mail and email, and prioritize correspondence.
  • Prepare presentations, documents, and back-office paperwork as needed.
  • Manage external business and client relations.
  • Welcome and assist visitors by identifying the purpose of their visit and directing them to the appropriate department.
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Executive Assistant - Bilingual

$200-400[Monthly]
Remote
1-3 Yrs Exp
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Emman Alcantara · Recruiter
Move Your Business LLC
Human Resources & Recruitment
51-100 Employees
Unfinanced / Angel
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Executive Assistant - Bilingual
Emman Alcantara · Recruiter
Description

The Executive Assistant will provide comprehensive administrative and operational support to the executive team, ensuring smooth and efficient day-to-day operations. This role requires a bilingual individual fluent in both English and Mandarin to effectively communicate with a diverse range of internal and external stakeholders. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Executive Assistant will manage calendars, handle communications, and assist with ad hoc tasks to support the team’s goals. Familiarity with Canadian, particularly Ontario’s restaurants, travel areas, and business associations is highly beneficial.


Benefits:

  • Competitive salary
  • Strong support system
  • Salary increase starting on your first year of employment (only for full-time roles | based on performance)
  • Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50)
  • Health benefit ($30/month)
  • No computer activity monitoring
  • Training materials for upskilling provided
  • Paid holiday leaves (depending on the holidays that the client observes)
  • Paid sick leaves (sick leave convertible to cash if perfect attendance)
  • Paid planned leaves
  • 13th month pay
  • Allowance for SSS and Pag-ibig contribution ($20/month)


Key Responsibilities:

  • Administrative Support: Provide high-level administrative assistance to executives, managing calendars, scheduling meetings, and organizing travel arrangements.
  • Bilingual Communication: Communicate effectively in both English and Mandarin, handling email, phone calls, and other communications with a diverse audience.
  • Document Preparation: Prepare, edit, and translate documents, presentations, reports, and correspondence as needed.
  • Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and take detailed minutes to distribute to stakeholders.
  • Travel Coordination: Arrange travel plans, accommodations, and itineraries, ensuring all details are managed efficiently, especially in relation to Canadian and Ontario-specific travel areas.
  • Task Management: Assist in managing and tracking tasks and deadlines for the executive team, ensuring all priorities are met on time.
  • Data Management: Maintain accurate records, enter data into systems, and handle sensitive information with confidentiality.
  • Stakeholder Liaison: Act as a point of contact between the executive team and internal/external stakeholders, ensuring professional and efficient communication.
  • Ad Hoc Tasks: Support executives with various ad hoc tasks and special projects as required, including research and event coordination.
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Marketing and Research Executive

Negotiable
Remote
1-3 Yrs Exp
Edu not required
Part-time
John Liau · Director Executive Search
Taleix Private Limited
Recruitment Firm
<50 Employees
Unfinanced / Angel
Marketing | Part-time
Marketing and Research Executive
John Liau · Director Executive Search
Description

- Conduct market research and analyze trends

- Create engaging content for social media platforms

- Assist in developing marketing strategies and campaigns

- Collaborate with team members to achieve marketing goals

- Provide administrative support as needed


Working Arrangements:


- Remote work arrangement

- Flexible scheduling

- Communication via WhatsApp, Telegram, and email


If you're a motivated and organized individual with a passion for marketing and research, we'd love to hear from you! Please apply directly via Bossjob

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Executive Secretary

$3.4-3.6K[Monthly]
Remote
1-3 Yrs Exp
Bachelor
Full-time
Margie Roa · HR Assistant
Fors International, Inc.
Recruitment Firm
<50 Employees
Unfinanced / Angel
MS Office | English Language | Time Management | Data Entry | Organizational Skills | Written Communication | Help Desk | Data Analysis
Executive Secretary
Margie Roa · HR Assistant
Description

Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

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Content Writing Executive Assistant

₱20-25K[Monthly]
Remote
3-5 Yrs Exp
Bachelor
Full-time
Marjana Calib · HR Manager
Structure 2 Scale
Recruitment Firm
<50 Employees
Unfinanced / Angel
Administrative Assistant
Content Writing Executive Assistant
Marjana Calib · HR Manager
Description
  • Written Content Creation Skills: repurposing B2B video podcasts into emails, blogs, captions for social; meetings notes, recaps summaries,
  • Asana Project Management and task management and follow-ups & drive urgency across teams
  • Excellent Communication & critical thinking skills (can read listen and rewrite can listen learn, summarize and organize thoughts)
  • EA skills: email triage & drafting responding to clients, calendar & appt setting

Corporate Sales Executive

$1.2-1.4K[Monthly]
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3-5 Yrs Exp
Bachelor
Full-time
Jerald Sanga · Country Director
PositiveLinks Asia Inc.
Human Resources & Recruitment
<50 Employees
Unfinanced / Angel
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Sick Leave, Vacation Leave, Company Car
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Jerald Sanga · Country Director
Description
  • Actively seek out new customers in the Food & Beverage, and Personal Care industries.
  • Drive sales by promoting the company’s product offerings, with a focus on expanding market share and customer base.
  • Build and maintain strong relationships with key customers, understanding their needs and providing tailored solutions.
  • Keep abreast of market trends, competitor activities, and industry developments to identify new opportunities.
  • Travel within Thailand and regionally to meet with clients, attend industry events, and close deals.
  • Provide regular sales reports and updates to management, including sales forecasts, customer feedback, and market insights.

Business Development Executive

$800-1K[Monthly]
Palestine
1-3 Yrs Exp
Bachelor
Full-time
Clarisse Ramirez · Sr. HR and Admin Executive
Hexamatics Servcomm Sdn. Bhd.
Human Resources & Recruitment
51-100 Employees
Unfinanced / Angel
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Business Development Executive
Clarisse Ramirez · Sr. HR and Admin Executive
Description

The ideal candidate will have experience in all stages of the sales cycle. They should be confident with building new client relationship and maintaining existing ones. They should have evidence of strong skills and possess good negotiation skills.

 

PRINCIPAL ACCOUNTABILTIES:

  • Attracting new clients by overseeing the sales process for the business.
  • Running outbound campaigns (phone calls, emails, face-to-face meetings, etc.) to create sales opportunities.
  • Manage the accounts handle.
  • Handles consultant under his account.
  • Ensure that the purchase order, billing, and payments are paid accordingly.
  • Maintaining client activities in the CRM.
  • Maintaining the accurate details of the job orders in the system.
  • Developing rapport with key decision makers.
  • Responsible for all sales activities from lead generation, negotiation, to close within specified accounts.
  • Responsible for preparing the report of consultants’ salaries.
  • Responsible for performing supporting tasks within the sales team.
  • Responsible for preparing proposals, presentation materials, as well as performing basis tasks for team members and various sales related requests.
  • Managing the preparation of proposals, tenders, presentations, and other sales and marketing related materials.
  • Establishes corporate relationships with key decision-makers across various organizational levels.
  • Leads interactions in a client-facing role.
  • Strong understanding of each product line, platform, and value proposition. Often writes the executive summary and key themes for major pursuits.
  • Coordination and governance of sales activity throughout the sales process, maintaining accurate, up-to-date information in sales database systems.
  • Primary KPI will be sales.
  • Performing other sales related tasks as assigned.
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$600-1K[Monthly]
Remote
No Exp Required
Diploma
Full-time
Lisa Kim · director
Buldok Corporation Marketing
Advertising & Arts & Media
<50 Employees
Sales and Marketing | Market Research | Networking | Verbal Communication
Career Development, Education Assistance, Performance Bonus
Bilingual Marketing Executive (Korean & English)
Lisa Kim · director
Description

We are Buldok Marketing Agency, a dynamic and innovative marketing firm with a global client base, primarily located in Singapore and Malaysia. We are expanding our team and are seeking a talented Marketing Executive who is fluent in both Korean and English to help drive our global initiatives.


As a Bilingual Marketing Executive, you will be responsible for executing marketing strategies that align with our clients' goals. You will work closely with influencers and partners, manage relationships, and ensure smooth communication in both Korean and English. 

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