To provide administrative support to the Finance Department in the areas of filing, typing, receiving and releasing of documents and oversee the records management of the Foundation.

To process requests for payment, accounts payable, preparation of checks and printing of vouchers. Facilitates administrative services to ensure efficient, timely and accurate and up to date payments to vendors and suppliers.

Works cross functionally with the Finance Department to aid in the forecasting of cash needs for the organization and assists with other Treasury functions.

1. Processes RFPs, following deadlines and cut-off as provided for in the Finance Manual’s policies and procedures:

2. Facilitates an orderly receiving and dispatching of all documents, reports and correspondences to and from the Finance Department, respectively;

3. Communicates and updates requesting units on the status of their RFPs

4. Facilitates issuance of BIR 2307 daily

5. Helps in the supervision of records management and attending to auditors’ requirements during audit period

6. Assists in maintaining bank records and legal documents with positive banking relationships with all the depository banks.

7. Assists other departments (e.g., audit and accounting) with daily, monthly, quarterly, or year-end and ad-hoc information requests as needed

8. Works with the Reporting Team in doing bank reconciliation and support them with all the Treasury functions.

9. Prepares daily, monthly, and year-end reports on all processed requests for payments

10. Recommends and implements solutions to strengthen operational controls

11. Performs other tasks that may be assigned from time to time by the immediate supervisor and/or management

Education: Bachelor’s degree in any relevant program/course

Experience: At least 2-3 years’ experience in accounts payables

Other / Special Skills: Proficient in computer systems and software including Microsoft office (excel, word), outlook, internet utilities, Microsoft dynamics. Must have ability to meet deadlines and be able to multi task.