Position: Scheduling and Recruiting VA

Number of hours: __ hours/week

Schedule: TBD

Tasks Required:

• Manage and organize client’s calendar.
• Schedule meetings, appointments, and events.
• Send reminders and follow-ups to ensure timely attendance.
• Post job openings on relevant platforms.
• Screen resumes and schedule interviews.
• Maintain candidate databases and recruitment records.
• Handle email correspondence, prioritizing and responding as needed.
• Prepare documents, reports, and presentations.
• Conduct research and provide insights to support decision-making.
• Act as a point of contact for internal and external stakeholders.
• Liaise with team members to ensure seamless project coordination.
• Other ad hoc tasks that would be assigned

• Proven work experience as a General Virtual Assistant or a relevant role
• Familiarity with recruitment processes is preferred.
• Experience in scheduling and coordinating appointments.
• Ability to arrange trade services and oversee their completion.
• Basic understanding of social media platforms and advertising tools.
• Familiarity with digital marketing tools and trends.
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
• Strong proficiency in office software and communication tools
• Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar)
• Excellent verbal and written English communication skills
• Discretion and the ability to handle confidential information
• Excellent phone, email and instant messaging communication skills
• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
• Adaptability and a proactive mindset
• Ability to work independently and in a team-oriented environment
• Self-disciplined and organized; able to consistently perform with limited supervision