Payroll

• Process and audit payroll for all assigned companies on a bi-weekly basis. Answer employee payroll questions in a timely and professional manner. Duties may include, but are not limited to:
• Utilize ADP to ensure that bi-weekly payroll is completed in a timely manner.
• Ensure that expense reimbursements are processed accurately and in a timely manner.
• Ensure that employee entries into the mileage reporting system are timely, and also prepare a bi- weekly file for interface with ADP.
• Prepare and transmit bi-weekly 401k contribution and match information to 401k provider.
• Calculate and/or verify paid time off and holiday pay.
• Calculate and process retro payments and bonus payments as required.
• Process vendor payments via Wire, ACH or Checks depending on vendor needs.
• Maintain all electronic payroll files in an organized manner.
• Respond to employee and supervisor questions regarding payroll.

Accounts Payable

• Communicate with third party vendors in order to process invoices and reconcile vendor statements.
• Maintain organization for all records. Duties may include, but are not limited to:
• Ensure all invoices and claims are posted and paid in a proper and timely manner.
• Reconcile vendor account statements monthly to make sure accounts payable records agree with vendor customer account statements, and resolve discrepancies in a timely manner.
• Monitor recurring invoices and alert management of large variances.
• Maintain an organized system for accounts payable records.
• Print checks for signatures, mail payments, and scan invoices.
• Maintain vendor file information in accounting system and prepare annual 1099’s.
• Ensure all invoices received for payment have proper internal approval.
• Track and post company credit card transactions into accounting system.

Other/Administrative

• Assist Director of Finance with month end process by printing financial statements
• Assist Director of Finance with annual budgeting process as required
• Assist with special projects as needed

ADDITIONAL FUNCTIONS AND DUTIES

Completes all other duties as assigned and apparent.

REQUIRED QUALIFICATIONS

• Demonstrated knowledge of ADP Payroll Processing, client uses ADP Workforce
• If not familiar with ADP, need experience with other payroll companies in the US
• Demonstrated ability meeting tight deadlines and high productivity demands
• Proficiency in and knowledge of Microsoft applications including Outlook, Word, and Excel
• Demonstrated experience operating standard office equipment
• Demonstrated effective written and oral communication skills
• Demonstrated excellence in attention to detail

PREFERRED QUALIFICATIONS

• Intermediate to Advanced level skill in ADP Payroll Processing (or other US payroll companies)
• Experience generating reports is a “nice to have”
• Advanced-level skill in Microsoft applications including Outlook, Word, Excel and Power BI
• Demonstrated strong presentation and interpersonal skills
• Demonstrated ability understanding and complying with county, state, and federal compliance and regulations
• Demonstrated effective time management and organizational skills
• Demonstrated experience managing multiple priorities, working independently and taking initiative
• Demonstrated experience maintaining a professional composure and effectively representing the organization
• Demonstrated experience maintaining a high level of confidentiality
• Demonstrated experience exercising good judgment and applying effective listening skills
• Demonstrated excellent customer service skills

EDUCATION AND WORK EXPERIENCE

This position requires a College Degree + 6-10 years of Accounting experience.