Monthly Administrative Tasks:

• Collect and organize players’ birthdates
• Request and collect player photos from parents
• Design birthday cards using Canva
• Set birthday reminders on Google Calendar
• Prepare match announcements using Canva templates
• Create team sheets for matches
• Manage and reply to messages on Instagram and TikTok
• Respond to general inquiries and joining requests
• Filter and forward UAE inquiries to Deni
• Respond to international inquiries with student-athlete program details
• Handle sponsorship requests with standard response
• Post marketing videos and reels on social media after 6pm UAE time
• Share video links with Technical Director
• Reply to emails and forward job applications to HR

Issuing Invoices:

• Invoices are generated using Classcard and must be created individually for each player based on their specific payment plan
• Some players follow a monthly schedule, others are on a termly basis
• On Classcard:
• Select “Add Invoice”
• Enter the Player ID
• Choose the appropriate item being billed
• Set the due and validity dates as informed
• Payment Links:
• For termly plan players – send via Classcard
• For monthly subscription – send via the payment app

Steps for Issuing Invoices on Classcard:

• Identify the player’s payment plan
• Check if the player is on a monthly or termly plan
• Go to the Classcard dashboard
• Log in and access the “Invoices” section
• Click on “Add Invoice”
• Start a new invoice
• Enter the Player ID
• Link the invoice to the correct student
• Select the item being invoiced
• Choose the relevant fee/service (e.g., termly fee, monthly fee, registration)
• Set the Due Date and Validity Date
• Due Date = when payment is expected
• Validity Date = until when the invoice is valid
• Review and Save the Invoice
• Double-check all details before saving
• Send the Payment Link
• Termly players – send via Classcard
• Monthly subscribers – send via payment app

Preparations of Profit and Loss:

• Ensure all transactions are up to date

• Classcard knowledge
• Zoho usage knowledge