• One of our clients is looking for a proactive, detail-oriented, and highly organized Executive Assistant to support the executive operations of a dynamic and growing organization. This remote position plays a key role in managing back-office operations, supporting customer engagement, and driving efficiency across day-to-day business activities. The ideal candidate is bilingual, tech-savvy, and capable of working independently while maintaining a customer-centric approach.

Note: We kindly ask that you submit your resume in English to help us understand your qualifications better. Looking forward to reviewing your application.

Benefits: 

• Competitive salary 
• Strong support system 
• Salary increase starting on your first yeaQ of employment (based on performance)
• Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50) 
• Health benefit ($30/month) 
• No computer activity monitoring 
• Training materials for upskilling provided 
• Paid holiday leaves (depending on the holidays that the client observes) 
• Paid sick leaves (sick leave convertible to cash if perfect attendance) 
• Paid planned leaves 
• Internet Allowance ($25/month)

Key Responsibilities:

• Manage and maintain executive calendars, appointments, and travel logistics.
• Coordinate meetings, prepare agendas, take accurate meeting minutes, and ensure timely follow-ups.
• Handle sensitive and confidential information with utmost discretion.
• Prepare reports, presentations, and correspondence on behalf of the executive team.
• Act as liaison between executives and internal teams or external partners.
• Monitor and respond to emails on behalf of executives, maintaining a professional tone and timely communication.
• Oversee general administrative tasks, ensuring smooth back-office operations.
• Support basic bookkeeping tasks, such as recording transactions and reconciling accounts.
• Create, send, and track invoices, and follow up on outstanding payments.
• Respond to customer inquiries in a timely and professional manner, both in English and Spanish.
• Streamline operational systems, implementing new tools and processes to improve workflow efficiency.
• Conduct research to identify tools, resources, and best practices to support operational goals.
• Leverage AI tools to improve task automation and overall productivity.
• Prescreen and qualifyPa leads to assist in business development initiatives.
• Ensure all interactions are handled with a customer-first mindset, reinforcing trust and satisfaction.
• Support ad hoc tasks and special projects as needed by executives.

Pay: $900 + $55 Allowance per month

Employment type: Full Time

Working hours: Monday to Friday between 8 AM to 5 PM Pacific Time (PDT/PST)

Requirements & Qualifications:

• Experience: Minimum of 3 years in an executive assistant, operations support, or administrative role.
• Technical Proficiency: Comfortable with tools such as QuickBooks or similar bookkeeping platforms; familiarity with AI productivity tools is a plus.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced remote environment.
• High level of professionalism and discretion when handling confidential information.
• Proactive problem-solving skills with a can-do attitude.
• Amenable to work Monday to Friday between 8 AM to 5 PM Pacific Time (PDT/PST)

Preferred Qualifications:

• Languages: Fluent in English and Spanish, both written and spoken.
• Experience supporting C-level executives or working in a virtual executive support role.
• Knowledge of CRM tools, project management platforms, and cloud-based filing systems.
• Background in customer service or operations support, particularly in bilingual environments.