We’re Hiring: Accounting Officer!

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We are currently on the lookout for an Accounting Officer to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Accounting Officer

Work Arrangement: Work From Home

Location: Any CS Branch - Makati/Ortigas/Cebu/Mabalacat/Angeles/ Davao

Schedule: Morning Shift

Description:

DAILY

• Creating POP Timesheet for supervisor completion
• Recording all the transactions in IFS per job number
• Allocating/accepting all the transactions in Track per job number
• Perform Reconciliation per project (Track vs. IFS system)

WEEKLY

• Sending all the Timesheet to payroll per job number
• Update TRA Schedule from Preliminary Schedule (this will be their guide in creating the POP report, so it is important to update it every week)
• Calculating the Retention claim per project (must be done once the project is already completed)
• Chasing all accepted transactions in Track to be authorized for us to receive the payment (must be made weekly - Diana and Ann commit to do it every Wednesday)
• Update Project Tracker spreadsheet (every Tuesday)
• Investigating variance in the project tracker and ensuring everything is claimed per project
• Raising and creating an Invoice once the project is completed
• Monitor unbilled balances (specifically 3rd party invoices). Diana and Ann need also to have access on the Purchase order for them to easily identify if they still have pending 3rd party invoices on their job that needs to claim.

MONTHLY

• Preparing the Retention Report – normally received the RTIO contractors’ hours from Mel every 20th – 23rd of the month.
• Preparing the RTIO contractors’ hours to be forwarded to Marilu on or before 28th of the month.
• GL Reconciliations

BHP Invoicing

• Normally received the Timesheet from Ben Botica
• Preparing the CVT once the project is already completed
• Once CVT is submitted, wait for any queries to come back – if no queries you will be advised when you can upload into Ariba.
• Update the BHP Payment Register spreadsheet for monitoring purposes
• Once CVT is approved, Create the Invoice in IFS (TRA – TP) and send it to Karen/Lyra for them to also create the invoice from TP – BHP (For better understanding, please refer to DK email “TRA & TP BHP Process”.)

40 Cross Employee - TRA personnel worked on TP projects

• Diana and Ann need to coordinate with Tam/Jem to get all the hours
• Need to check with Tom or Nat to know the corresponding TRA job number
• Enter the hours to company 40
• Forward the timesheet to payroll
• Check the Sales Contract, review the Quote and the PO from TP
• Cross check everything including the skills, rates, vehicles, materials if ever they have.

Additional Task

• Managing the TRA Admin Inbox · Request to set up a job once the purchase order is received through admin inbox (RTIO only)
• Setting up a Prospect and new customer in IFS
• Assisting Danni-Elle on few invoices to be uploaded to Ariba for SA- BHP

Qualification and requirements:

• Proven work experience as an Accounts Administrator or similar role
• Good knowledge of bookkeeping procedures and debt collection regulations
• Hands-on experience with accounting software
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Solid data entry skills with an ability to identify numerical errors
• Good organizational and time-management abilities
• BSc degree in Finance, Accounting or relevant field

Non-negotiable skills & requirements:

• 1-2 years of proven experience in accounting or financial support roles. 
• High proficiency in Microsoft Excel and accounting software. 
• At least college-level education in Accounting or a related field.