The Accounting Staff – Legal Documents In-Charge is responsible for the safekeeping, monitoring, and processing of legal, financial, and regulatory documents related to the company’s operations. This role ensures compliance with statutory requirements, maintains proper documentation, and supports accounting functions by coordinating with government agencies, auditors, and internal departments.

Duties and Responsibilities:

• Maintain and organize all legal and financial documents such as contracts, permits, licenses, registrations, corporate records, and government filings.
• Ensure timely renewal, submission, and monitoring of legal requirements (e.g., BIR, SEC, PhilGEPS, LGU).
• Prepare and analyze monthly, quarterly, and annual financial statements.
• Handle general accounting duties such as journal entries, bank reconciliations, and account analysis.
• Ensure timely and accurate filing of BIR reports and tax returns (VAT, EWT, Income Tax, etc.).
• File and manage all statutory and government-required financial reports and tax returns (e.g., VAT, Income Tax, BIR filings).
• Coordinate and support external audits and liaise with auditors.
• Coordinate with external parties (government offices, auditors, banks, and legal counsel) for document processing.
• Monitor deadlines and compliance schedules to avoid penalties and lapses in legal requirements.
• Assist in the preparation and filing of reports required by government agencies.
• Provide support in audits by preparing and securing needed documents.
• Safekeep original contracts, agreements, notarized documents, and other important legal records.
• Encode, update, and maintain accurate records of documents in physical and electronic filing systems.
• Coordinate with internal departments to secure needed documentation and approvals.
• Maintain updated accounting policies, procedures, and internal controls.
• Ensure compliance with government regulations and corporate financial policies.
• Stay updated on financial and tax regulations to ensure compliance.
• Support the accounting team in administrative and compliance-related tasks.
• Perform other tasks that may be assigned by the immediate supervisor.

Qualifications:

• Bachelor’s degree in Accountancy, Accounting Technology, Finance, Business Administration, or related field.
• At least 2–3 years of relevant experience in general accounting or audit.
• Strong knowledge of BIR regulations and local tax compliance.
• Familiarity with government regulatory requirements (BIR, SEC, LGU, etc.) is an advantage.
• Strong attention to detail, organizational skills, and confidentiality in handling sensitive documents.
• Proficient in MS Office applications (Word, Excel, Outlook).
• Ability to work independently and manage multiple deadlines.
• Good communication and coordination skills.
• Proficient in accounting software (e.g., QuickBooks, Xero, SAP, or similar).
• Advanced MS Excel skills.
• Strong analytical, communication, and organizational skills.
• High level of integrity and professionalism.