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Job Description

Description

We're Hiring!


Administrative Assistant -AU based (office)


General Administrative Support

  • Handle front-desk tasks such as phone and email inquiries, greeting visitors, and coordinating appointments and room bookings.
  • Manage travel arrangements, maintain office supplies, and liaise with vendors to support daily office operations.
  • Prepare and organize documentation, maintain filing systems, and support internal communications.


 Finance and Accounting Support

  • Assist with invoice tracking, expense reports, petty cash management, and basic bookkeeping.
  • Coordinate with the finance team on payment schedules and document submissions.
  • Maintain records of purchases, receipts, and reimbursements.
  • Support monthly reporting by compiling relevant data or documentation from the AU office.


 Human Resources Support

  • Assist with scheduling interviews, onboarding new employees, and preparing employment documentation.
  • Maintain and update personnel files and employee records as directed by HR.
  • Help organize training sessions, team events, and employee engagement initiatives.
  • Support HR with leave tracking, timekeeping, and performance review logistics.


 Marketing and Communications Support

  • Coordinate production and distribution of marketing.
  • Assist in maintaining social media schedules and coordinating with design or content teams.
  • Help manage event logistics including booking venues, preparing materials, and onsite support.
  • Support internal communications initiatives including newsletters, office announcements, and branding.

Requirements

  • Bachelor’s degree in Business Administration, Office Management, or related field preferred.
  • At least 1–2 years of experience in admin or office work; it’s a plus if you’ve helped with HR, Finance, or Marketing tasks.
  • Strong communication, organization, and time management skills, with keen attention to detail and discretion in handling confidential matters.
  • Proactive, adaptable, and able to work independently in a fast-paced, multi-functional environment.
  • Proficient in Microsoft Office or Google Workspace; familiarity with tools like Zoom, MS Teams, Xero, or Canva is a plus.


Data EntryOrganizational SkillsSchedulingHelp DeskWritten CommunicationAnalytical SkillsEnglish LanguageMS OfficeSupport

John Patrick Sanchez

HR OfficerBai Virtual Services - OPC

Active within seven days

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