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Administrative Specialist/Assistant
Bai Virtual Services - OPCJob Description
Description
We're Hiring!
Administrative Assistant -AU based (office)
General Administrative Support
- Handle front-desk tasks such as phone and email inquiries, greeting visitors, and coordinating appointments and room bookings.
- Manage travel arrangements, maintain office supplies, and liaise with vendors to support daily office operations.
- Prepare and organize documentation, maintain filing systems, and support internal communications.
Finance and Accounting Support
- Assist with invoice tracking, expense reports, petty cash management, and basic bookkeeping.
- Coordinate with the finance team on payment schedules and document submissions.
- Maintain records of purchases, receipts, and reimbursements.
- Support monthly reporting by compiling relevant data or documentation from the AU office.
Human Resources Support
- Assist with scheduling interviews, onboarding new employees, and preparing employment documentation.
- Maintain and update personnel files and employee records as directed by HR.
- Help organize training sessions, team events, and employee engagement initiatives.
- Support HR with leave tracking, timekeeping, and performance review logistics.
Marketing and Communications Support
- Coordinate production and distribution of marketing.
- Assist in maintaining social media schedules and coordinating with design or content teams.
- Help manage event logistics including booking venues, preparing materials, and onsite support.
- Support internal communications initiatives including newsletters, office announcements, and branding.
Requirements
- Bachelor’s degree in Business Administration, Office Management, or related field preferred.
- At least 1–2 years of experience in admin or office work; it’s a plus if you’ve helped with HR, Finance, or Marketing tasks.
- Strong communication, organization, and time management skills, with keen attention to detail and discretion in handling confidential matters.
- Proactive, adaptable, and able to work independently in a fast-paced, multi-functional environment.
- Proficient in Microsoft Office or Google Workspace; familiarity with tools like Zoom, MS Teams, Xero, or Canva is a plus.

John Patrick Sanchez
HR OfficerBai Virtual Services - OPC
Active within seven days
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